The University of California, San Francisco (UCSF) Archives and Special Collections is seeking an accessions intern to assist with UCSF’s records. Under the supervision of the director of archives and special collections research and collection management, the intern will gain hands-on and on-site experience in the archiving profession. Primary responsibilities include learning how to physically assess, re-house, stabilize, and arrange materials as appropriate, and write finding aids.
This is a paid internship (hourly rate of $18.07) and a learning opportunity for current MLIS students.
The intern will gain knowledge in the following areas:
- Standard archival practices, such as collection processing and cataloging
- Basic preservation and conservation techniques, such as proper handling, cleaning, housing, and stabilizing collection materials and awareness of storage and environmental conditions
- Assessing incoming collections by reviewing the deed of gifts and contracts, and determining terms of access and intellectual property status
- Utilizing ArchivesSpace, an archives information management application to create collection records
Working conditions
- Sitting at a computer screen
- Physically lifting and moving materials weighing up to 50 lbs.
- Maneuvering book trucks weighing up to 100 lbs.
- Bending and stretching
- Exposure to dust
Qualifications
- Currently enrolled in a graduate degree program
- Ability to work creatively, collaboratively, and effectively both as a team member and independently in an environment where consultation, flexibility, and cooperation are essential.
- Strong writing and editing skills
- Coursework completed in archival studies information science, or a related field preferred
Location
The internship is 100% on-site, Monday – Friday, 40 hours per week at the UCSF Kalmanovitz Library, 530 Parnassus Ave. San Francisco, CA 94143.
How to apply
The deadline to apply is Monday, March 31, 2025. Interested candidates must submit the following items as a single PDF attachment via email to peggy.tran-le@ucsf.edu.
- Cover letter
- CV
- The names and contact information for two references. Applicants being considered for the position will be notified before their references are contacted.
Please contact us if you have questions about the internship or submitting your materials.
About UCSF Archives and Special Collections
UCSF Archives and Special Collections is a dynamic health sciences research center that contributes to innovative scholarship, actively engages users through educational activities, preserves past knowledge, enables collaborative research experiences to address contemporary challenges, and translates scientific research into patient care.
Mission statement
The mission of UCSF Archives and Special Collections is to identify, collect, organize, interpret, and maintain rare and unique material to support research and teaching of the health sciences and medical humanities and to preserve institutional memory.