Please submit Reserve Requests by these deadlines in order to ensure that materials are available for student use.

Fall 2008: August 11, 2008

Winter 2009: December 8, 2008

The usual loan period for reserve material is 2 hours unless otherwise specified on the request form. 1-day, 3-day, and 14-day loan periods are also available, but should be specified only for low-use materials. Loan periods may be readily changed at the instructor's request. However, any item requested for more than one class will automatically be placed on 2-hour loan.

When choosing a loan period, the following should be taken into consideration:

- What is the class size?

- Is the item 'required' or 'recommended' reading?

- Are the assigned sections easily reproduced, requiring only photocopying?

The Library recommends the following guidelines for determining loan periods:

- 2 hours for required readings;

- 1 day for material included in a list of selected reading for the entire class;

Course Reserves Request Form
Requests will only be accepted via the request forms provided by the Library. Digital and paper material can be listed on the same form.

Copyright Compliance Statement (for use with PDF request form only)
A one-time requirement; must be signed by the primary instructor and returned to the Library before any processing can begin. It is the instructor's responsibility to adhere to the copyright standards as outlined in the Print/AV Reserve Copyright Guidelines.

Submission of PDF forms: For Parnassus Reserves, return forms in person, by mail to Box 0840, or fax to (415) 476-6244. For Mission Bay Reserves, return forms in person, by mail to Box 2119, or fax to (415) 514-4068.

- Request lists are processed in the order received. It is strongly recommended that above deadlines be met to ensure that materials are available for student use.

- Processing generally takes 5 working days, holidays and weekends excluded.

- Lists received after the quarterly deadline will be processed as soon as possible, but may not be ready for the start of classes, particularly if materials need to be ordered.

- Request lists with incomplete or erroneous information may be subject to significant delays in processing.

- Notification will be sent when the Library has completed each request list to allow faculty to review material before announcing it to their students.

- Instructors are responsible for adhering to Copyright Guidelines.

- Material may be reviewed by Library staff to ensure it complies with copyright law and library policy. Instructors will be contacted immediately if any copyright concerns are noted by Library staff before material is placed on reserve.

- Should the reproduction of a particular item be prohibited by copyright law, faculty can purchase copyright clearance to allow its use. The Academic Permissions Service (APS) of the Copyright Clearance Center provides an automated copyright permissions service.

- Requests for books to be placed on reserve must include the following information:

- Generally, the Library provides 1 copy per 100 students enrolled in the course. Instructors may request that the Library purchase additional copies. These requests are subject to review.

- Items from standard U.S. publishers are usually readily obtainable. However, foreign publications, obscure materials, or out-of-print items may be difficult to obtain.

- These types of materials include copies of journal articles, syllabi, bibliographies, pamphlets, etc.

- The Library will place up to 3 copies of items on reserve.

- The materials should include a complete list of items with bibliographic citations, if appropriate.

- Journal article reprint packets may contain individual copies of one article or several different articles together.

- These submissions should also include detailed information explaining how the instructor would like the item(s) to be listed in the Library Catalog.

Examples:
Weekly Readings:	Recommended readings, Week 3 (3 articles)
Short Title(s):	Lecture Notes: June 14, 2003 "Gentle Care" Office Manual Article: Acute Management of Cancer Acute Management of Cancer-related...
Subject/Topic:	Arthritis (5 articles)

Note: Remember that students must search the UCSF Library Catalog by course name/number or instructor. They will be looking for titles under the course record that match either what they are told in class or appears in the syllabus. Searching is greatly facilitated if this information matches what has been provided to Library staff and entered into the course record.

- The Library's facilities can accommodate the following formats: VHS, Laser Disc, X-rays, 35mm slides (in carousels)

- Submissions for video format material should be clearly labeled.

- Titles should match information provided on course lists and course syllabi.

Note: In our experience, exams that do not include answer keys are rarely used by students. We recommend that all exams placed on reserve include answer keys.

- Exams should be clearly marked with the following information:

- Exam copies should be clear, legible, and identical. Copies of exams that are not keyed should be clearly marked as "not keyed."